Time Tracking Feature Addendum

1. Scope and Purpose

This Addendum governs your use of Cash Flow Optimizer's time-tracking feature, which allows you and your authorized users to record, manage, and report hours worked by employees, contractors, and other workers. Time-tracking data may be used for payroll, invoicing, project costing, workforce management, and other internal purposes.

Because time-tracking involves collecting and using personal data about your workers, and because inaccurate or misused time records can have significant legal consequences, this Addendum sets out your responsibilities as the employer or business using the feature.

2. The Feature

The time-tracking feature allows you to:

• create and manage time entries manually or through timers;
• assign time to projects, tasks, clients, or cost centers;
• generate time reports for payroll processing, client billing, or internal analysis;
• invite workers to log their own time through your account; and
• review, approve, edit, or reject time entries submitted by workers.

The feature is a record-keeping and reporting tool. It does not independently calculate wages, taxes, overtime, or statutory entitlements — those calculations remain your responsibility.

3. Your Role as Employer

You are the employer or engaging business. We provide the tool; you are solely responsible for how you use it. This means:

• You determine which workers use the feature and what time data is collected.
• You are responsible for the accuracy and completeness of time records created or managed through the feature.
• You bear all obligations imposed by applicable law relating to time records, wages, overtime, and employee monitoring — including federal, state, and local wage-and-hour laws, labor codes, and employment standards.
• You control access to time records and are responsible for the security of that access within your organization.

4. Worker Notice and Consent

Before using the time-tracking feature in connection with any employee or contractor, you are responsible for providing any notices and obtaining any consents required by applicable law. Depending on your jurisdiction, this may include:

• notifying employees that electronic time-tracking records will be kept and used for payroll and attendance purposes;
• disclosing any monitoring or tracking of work hours, breaks, or activity that extends beyond simple time entry; and
• complying with collective bargaining agreements, works-council requirements, or other labor-relations obligations that may apply to the introduction of time-recording systems.

We do not provide the required notices on your behalf, and our standard privacy notices to end users address only our own data-processing activities. You must ensure your workers receive appropriate notice consistent with your legal obligations and your own privacy policy.

5. Wage and Hour Compliance

Time records created through the Services may serve as the basis for wage payments. You are solely responsible for ensuring that:

• all hours worked — including overtime, on-call time, travel time, and other compensable time under applicable law — are accurately captured;
• wage rates, overtime calculations, break deductions, and other adjustments are made correctly and in accordance with applicable law;
• time records are retained for the minimum periods required by applicable wage-and-hour and employment laws;
• workers are paid the correct amounts on time, and that payroll records reconcile to the time data maintained in the Services; and
• you do not alter or delete time records in a manner that violates applicable recordkeeping or anti-retaliation laws.

The Services do not automatically calculate or guarantee compliance with any wage-and-hour law. Features that display totals, estimates, or calculations are provided for convenience only and must be verified before use in payroll.

6. Accuracy and Record-Keeping

You are responsible for the accuracy of all time entries in the Services, whether created by you, by managers, or by workers. You will not instruct or permit anyone to enter false, altered, or manipulated time records, or to use the feature to under-report compensable time. Falsification of time records may violate applicable wage-and-hour laws and our Acceptable Use Policy.

If applicable law requires you to maintain time records in a specific format or for a specific period, you are responsible for exporting, storing, and preserving those records independently of the Services. We are not a long-term records archive, and we do not guarantee indefinite retention of time data.

7. Employee and Contractor Access

If you invite workers to log their own time, you represent that you have the authority to grant them access to your account on the terms of the Terms of Service and this Addendum, and that your workers will use the feature only for the purposes you authorize. You remain responsible for the time entries they submit and for promptly reviewing and correcting any inaccuracies. You will ensure that workers can access and review their own time records to the extent required by applicable law.

8. Data Use and Privacy

Time records entered into the Services may contain personal data about your workers. This data is processed in accordance with our Privacy Policy and, where applicable, our Data Processing Addendum. You are the Controller of your workers' personal data, and we process it only on your instructions and as described in those documents.

You are responsible for ensuring that your collection and use of worker time data complies with applicable data-protection and privacy laws — including applicable state biometric-data privacy laws if you use any biometric time-capture method in conjunction with the Services.

9. No Unlawful Monitoring

You will not use the time-tracking feature, or any data derived from it, to engage in unlawful employee monitoring, to retaliate against workers for protected activities (such as reporting labor violations or exercising rights under applicable labor law), or to discriminate unlawfully. Any monitoring that goes beyond simple time-entry — such as activity tracking, screenshot capture, or geolocation — is not a feature of Cash Flow Optimizer's current time-tracking feature, and you will not attempt to use our platform for such purposes unless and until such features are explicitly offered and you comply with all applicable disclosure, notice, and consent requirements.

10. Limitation of Liability

We provide the time-tracking feature as a tool only. We are not liable for any wage claims, penalties, back-pay awards, regulatory fines, or other liability arising from your use or misuse of the feature, including errors in time records, payroll miscalculations, failure to pay overtime, or failure to comply with applicable employment laws. Your use of the feature for payroll and employment purposes is entirely at your own risk and discretion.

This limitation is in addition to, and does not limit, the limitations of liability in the Terms of Service.

Questions? Contact us at support@cfoptimizer.com or write to RealtoResource, LLC dba Solidify Solutions, 191 Prescott Lane, Winchester, KY 40391.